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New Features in v 1.90.01c+ / v2.21.0218+ (portal):

*      Fees Desk (Portal): The Fee module can now be accessed from the portal. We have added a desk for Fees. Using this, users can now use to track Fees, Payments, Fees Setup, Fees Tools, and run Fees Reports.

*      Health Desk (Portal): The Health module can now be accessed from the portal. We have added the Health Desk to the main screen. Nurses can now use this desk to configure, track Immunizations, check for Compliance, Chronic Conditions, Screenings, Nurses’ log of Office Visits, Daily Care medications, and Run Health Reports from the Portal.

*      Master Schedule: We have enabled a new option to search by “Section” while in Modify Master Schedule.

*      Attendance:

§  Disable Modify Daily Attendance for Teachers: We have added an option for preventing Teachers from modifying Daily Attendance, while still being able to view it. This option is available from the Setup – Attendance – Class Attendance section.

§  Entry-Date validation: We have added additional checks and warnings to users when they try to Assign Entry Dates to students who already have Entry Dates. We hope that this will prevent accidental deletion of attendance for Students.

*      Student Information (Portal):

§  Report Cards: We have added an option for displaying the plain-paper Report card from within the Student Information window. A view report button has been added to the Student Information – Report Card Window by default. Previously, button will only be enabled if a custom report was configured. If the schools is configured to use a Custom Report for the report card, this button can be configured to display this instead of the default plain-paper Report Card.

§  Date of Birth: The age calculation under Date of Birth section has now been enabled.

*      Advanced Custom Exports: We have added a new filter option to the Advanced Custom Exports where a user can now filter for Personnel and Courses when exporting Student Schedules.

*      Reports – Student List report: This report will now show multiple Ethnicities/Races rather than displaying only one (for students who are categorized as more than one Ethnicity/Race)

 

 

New Features in v 1.90.01+ / v2.20.0820+ (portal):

*      New On-Line Registration Module:

*    New Student Registration: We have now enabled a module to setup on-line registration forms tailored to the needs of each district. These forms can be accessed by parents to register new students into the system. Once enabled, there will be a button on the main login screen which allows the new student-parent to access these forms. Options to display an introductory document as well as supplementary documents and web-links are available with these forms. Once the parent submits the form, the new registrations go to a separate set of database tables along with a notification email to a configured email address. Admin users can then verify and validate this information before uploading to the main system.

*    Existing Guardian/Student information:  Using this option, users can setup beginning-of-the-year registration forms (also called Emergency information) which will be available for the guardians/parents to fill out online when they login. These forms will have all the existing information pre-filled and allows users to make changed to the information if necessary. We have enabled options for this form to automatically come up on login the first time into the new year. Admin users can then compare the submitted form data with original data in the system, to see the changes requested by the parent before uploading to the main system.

*      Google Classroom Integration (Portal only): We have created options for teachers to get the Assignment data from Google Classroom back into Web2school. Please contact Web2school Support to get more information on this.

*      Class Attendance – Remote Check-in: (Portal Only)

*    Check-In – We have added the ability for Students (and Guardians) to “Check-In” to a class from the Schedules tab in their Student Information. Students can click on a class and chose the button called “Check-In”. This will bring up a confirmation window like the one below to complete this action.

 

*    Class Attendance – Teachers can view the Check-In status of their students to appropriately mark the Class Attendance category for the students.

 

*      Student Search (Portal and Client):

We have added new options in the Advanced search where an Admin user can search for the following:

o   Students associated with no Schools – available under School Code options

o   Students with No Enrollments – available under the Status options.

 

 

New Features in v 1.89.02+ / v2.20.0325+ (portal):

*      Portal:

*    Support for E-Learning and Remote Instruction:

·         Check-In – We have added the ability for Students (and Guardians) to “Check-In” to a class from the Schedules tab in their Student Information. Students can click on a class and chose the button called “Check-In”. This will bring up a confirmation window like the one below to complete this action.

 

·         Class Attendance – Teachers can view the Check-In status of their students to appropriately mark the Class Attendance category for the students.

 

*    System Setup:

·         Grade Book – We have now added the ability for Administrators to perform all Setup functions like Creating gradebooks, Grade Ranges, Calculations etc. This is available from the System Setup button.

·         Elementary Grades – We have now added the ability for Administrators to perform all Setup functions like Creating Elementary Grade Books, Grade Definitions, etc. This is available from the System Setup button.

*    Teacher Desk-Gradebook:

·         Tools – Administrators can now access all the Gradebook tools like Delete gradebook, Lock Grades Update Demographic data, Update Rosters etc.

·         Class Attendance – Teachers can now view Check-In status for students during E-Learning/Remote Instructions and appropriately mark their Class Attendance.

*    Teacher Desk-Elementary Grades:

·         Configure Course Information: Allows for courses to be added, modified or deleted for each teacher. Grade Types, Skills and Rosters can be assigned from this screen as well

·         Copy Grades from Grade Book: Teachers who use the standard teacher desk to track student grades can use this tool to copy that data to elementary grades

·         Copy Skill Type and Skills: Skill types and Skills can be copied from one course to another.

·         Tools – Administrators can now access all the Gradebook tools like Delete Elementary Grades, Lock Grades, Update Demographic data, Update Rosters etc.

*    Schedule Desk: We have now added all scheduling options which were previously available on the client on the portal

·         Scheduling – Counselors can now access all of the day-to-day operations which was available on the client like Master Schedule, Add/Drops, Block Add Schedules etc. directly from the portal

·         Schedule Builder – We have added all the functionality for the Schedule Builder on the portal. This includes:

o   Student Course Requests, Block Modify Course Requests

o   Student Priority

o   Room Resources, Teacher Resources, Preliminary Section Data

o   Automated Schedule Builder for Master Schedule, Assigning Students to Classes and Study Halls

*    Standards Desk: A new desk has been added to access all Standards screens which is available in the Client App. These include the following:

·         Setup Standards, Calculation Configurations

·         Add/Modify Assessments

·         Track Student Standards and Objectives,

·         View Assessment Summary, Objective Summary Graphs and Reports

*      Client User Application:

*    Discipline – Infractions: We have added new fields to track Expulsion, Restraint and Seclusion in the Action taken by Admin section.

*    Bug fixes: We have fixed various minor bugs and issues in Reports and Tools.

 

 

New Features in v 1.88.04+ / v2.19.0321+ (portal):

*      Portal:

*    We have upgraded the portal to have a new look and feel with smooth transitions between windows.

*    Teacher Desk-Daily Grades:

·         Direct Cell Entry: Added the ability for teachers to enter grades directly into the cells of the assignments in the main Daily Grades window, similar to functionality available in the Client App.

·         Email – Added the option for the teachers to Email the “Student Daily Report” of a specific course to Students / Parents. This can be done on one-time basis or on a schedule (Daily / Weekly). This option can be accessed from “Send Email” button in the Actions menu of the Daily Grades window.

*    Teacher Desk -Elementary Grades – Progress grades: Added a new option to track Progress grades in addition to the regular grades. This can be accessed in the “By Progress” tab. This uses the same Skill Types and Skills setup for regular grades.

*    Advanced Custom Exports:

·         Users now have the option to Add/Modify/Delete as well as Run the templates in Custom Exports in the portal. To access the Custom Exports, Choose the Reports / Exports option in menu and then choose the Exports tab.

·         Added new options to save Filters for the Advanced Custom Export templates to be used again when exporting.

·         Reports marked as “State Exports” will now appear in their own Tab in the Reports / Exports window.

*    User Management: Enabled the ability to Add / Modify / Delete Users in the portal. This feature can be accessed from the User Desk option in the menu. Using this desk, users can set User Type permissions, add new users, modify permissions for existing users and delete users as well. Also, the Add / Modify users can also be accessed from Personnel, Student and Guardian information window as well.

*    Documentation: Added the ability to Add / View and Modify Documentation information. This can be accessed from the Documentation Desk option in the menu.

*    Attendance Desk-Detailed Daily Attendance: A new feature to track lunch counts for each day has bed added to the Daily Attendance window. The Lunch Count options (like Hot Lunch, Cold Lunch etc.) can be added using the Setup – Lunch Counts window. Once enabled, the configured options will appear on the Daily Attendance window after the Times and reason fields. We have also added a new report to display the Lunch Counts per day and the totals foreach options.

*    RTI: The RTI Desk window has been optimized to access information for the schedule RTI in a quicker manner. Due to this optimization and consolidation, the screens will load faster.

*      Client User Application:

*    Elementary Grades: A new tools option has been added to lock the grades for a specific Term so that teachers cannot enter grades for that term. This is similar to the option we have for the Gradebook.

*    Personnel Information – Standards: A new tab in the Personnel Information has been added which displays the Standards and Objectives given by the teacher during the school Year.

*    Daily Attendance: Added a new feature to track lunch counts for each day. The Lunch Count options (like Hot Lunch, Cold Lunch etc.) can be added using the Setup – Attendance - Lunch Counts window. Once enabled, the configured options will appear on the Daily Attendance window after the Times and reason fields. A new report to display the Lunch Counts per day and the totals foreach options has been enabled in the reports section for Attendance.

*    Course Search: Enabled option to search by Categories in search window. In addition, we have added options to mark certain categories with colors which can be displayed in the search window for easy viewing. We have also added the option to display “inactive” courses, similar to the options available on the Student search window.

*    Personnel Search: Enabled option to search by Categories in search window. In addition, we have added options to mark certain categories with colors which can be displayed in the search window for easy viewing. We have also added the option to display “inactive” courses, similar to the options available on the Student search window.

*    Discipline: We have added the following additional new options to track in an infraction:

o   Violence Related – this is a check box in the Add/Modify Infraction window

o   Criminal Offence – this is a check box in the Add/Modify Infraction window

o   Involves Drugs – This a separate Tab in the Add/Modify Infraction window and can be used to track multiple drugs. User can choose from a pre-configured list in Setup / Discipline.

o   Injury – This can be marked when adding a Student Note (not Infraction Notes) and users can choose from a pre-configured list in Setup / Discipline.

*    Advanced Custom Exports:

o   State Exports:  Users will now have options to mark certain templates as “State Templates”. Once they are marked as such, these templates will not appear in the regular Custom Export list but can now be accessed from the Reports – State Reports – State Custom Exports menu.  On the Portal, they will be in a separate Tab in the Reports / Exports window.

o   Filters: Users will now have the option to save filters for each template so that they can used again in the future. These filters can be cleared ant any time and re-applied. Once a filter is saved for a template, this will appear for All users when they run the Export option.

 

New Features in v 1.87.03+ / v2.18.0108+ (portal):

*      Student Information (Portal):

*    Student Search: Users can now add other fields to be displayed in the Search results table, like Grade, Date of Birth, Emergency Contact / Number etc. This can be done using the Options - Table Option menu and then selecting Student Search from the drop-down menu on top of the window. You can now choose what fields you want to display in the search results window and selection are stored per user for all future logins of the user.

*    Grades: We have now enabled an option for users to view the “Over All Grades” for a course. This is for schools who have enabled the option to use both the Traditional grades as well as the Standards Competency grades at the same time.

*    Grades: We have now increased the amount of characters that are displayed for grades to accommodate large decimal values for Competency /Standards grading.

*    State Utility: We have now enabled an option for Administrative users to view the State Categories and User Defined fields from within the Student Information window itself, rather than having to go to separate window to view this information. This menu option (on the top right) is available for users who only have permissions to view this information.

*    Course Requests: Guidance staff now have the option to only display selected courses as part of the Course Request List in the Schedule tab. This is visible only for Guardian or Student logins. Please contact Web2school Support for more information about how to enable this option.

*      Teacher Desk / Gradebook:

*    Rolling Grades: We have added a new option for gradebooks to have Rolling grades across terms. With this, the Terms grades are a combination of all previous Terms – so for example, Term 2 grades will include assignments points from Terms 1 and 2 - Term 3 grades will include assignments points from Term 1, 2 and 3 etc. Please contact Web2school Support to enable this option for your school.

*    Daily Grades window:

-          Assignments: To increase performance, we are now saving any modification made to Assignment Name or Assignment immediately instead of having to click on the Manage Assignments window.

-          Standards Totals (Portal): A new option has been enabled to display Standards Summary and Totals view. This can be accessed in the Student context menu which is got by selecting the button with 2 horizontal bars and choosing the “View Standards Totals” option at the bottom of window.

-          Standards Totals (Client-App): We have added the options to display Standards / Competency totals for a student. This can be accessed using the right-mouse button click on the Student Name.

-          Standards/Competency grades: We have added new validation for Max values for competency grades.

-          Notes: We have enabled the option the option to Copy notes to a clipboard to be easily pasted to other Notes fields.

*    Averages and Exams:

-          Term Average Details tab: we have added a new option to “Hide Empty Type Averages”. This will let Teachers to quickly scroll and view the averages for the Assignment types where there are grades.

-          Notify: This button will automatically be green if teacher has already notified for that particular Course / Section and Term.

*    Daily Attendance:

o   The Save and Notify button will automatically turn green on portal (Blue outline on client) if users have already Saved and Notified for that day.

o   Teachers will now automatically get the roster for their associated Home Room on the Client App – This was already available on the portal.

*    Class Attendance: The Save and Notify button will automatically turn green on portal (Blue outline on client) if users have already Saved and Notified for that Class / Period.

*    Switching Years: In the Portal view (browser), we have enabled the option for teachers to switch to previous year to view their gradebooks. The previous year’s data is View Only and not editable.

*    Reports and Advanced Custom Exports:

o   General Attendance Summary by Ethnicity:  Added new General Attendance Summary report, broken down by Ethnicity.

o   Grade Threshold Report – Advanced option: We have added a new option in Grade Reports – Threshold Report to allow for users to include GPAs, Credits and Honor roll Averages in addition to Term Grades. This will enable schools to use this to get Eligibility lists for students. For example, you can list students who got grades less than 75 and a GPA of between 0 and 69.

o   Standards Threshold Report: We have added a new report that will let users get lists of students who got below a certain grade in all of the levels in Standards. For example, using this report, you can get a list of Students with Objective values between 3 and 4 and a Benchmark value of 3 and above.

o   Linked Student – Guardian list: We have now added a new report to display a list of Students linked to Guardians.

o   Filters: We have made the option to default all filters (Students, Personnel, Courses) to only get Active records. Previous default was “All” records.

*    New GUI Portal View (v2.18.0108+):

A New version of the User interface in Portal view (running from a browser) has been released. This release includes the Counselling / Documentation Desk portion of the system. As of this release we have converted the Core System (Students, Personnel, Guardians and Courses), Attendance System, Discipline System, Teacher Desk, RTI / Enrichment Desk, Grade Reporting, Notifications and Counselling / Documentation into this portal view.

-          We have also enabled help options on the Portal. This context-based help can be accessed from the (?) option on each window. We are expanding on this help on a regular basis and adding them on the most using screens.

 

Please contact Web2school support to get more information about implementing this portal for your school or district.

 

New Features in v 1.86.01 / v2.16.1208+ (portal):

*      Student Information (Portal):

*    Student Search: Users can now filter for multiple criteria like YOG, Homeroom and/or Categories to search for students matching that exact criteria. Previously, doing some combination of criteria did not get the complete list of students matching the criteria.

*    Grades: We have now enabled an option for users to view “All Terms” in one window. With this option, users will now be able to view all Assignments given to a Student for that course across all terms and it is ordered by Assignment Type name. This is especially useful for schools who are using the gradebook to track Competency based grading.

*    Grades: We have now enabled an option for Schools to display either a Number or a Letter or Both grades for courses. Previously we displayed both a Number and Letter Grades as a default and now with this option, schools can opt to display only one type of grade.

*    Report Card: We have fixed the issue where the link to the assignments from a grade was not displaying the Standards section properly.

*      Teacher Desk / Gradebook:

*    Email option: In the Roster window, we have now enabled the Email option which will let teachers configure and send emails to Student and/or Guardians in a particular class.

*    Daily Attendance: Search by Course / Section will now bring up the correct roster for the selected course.

*    Daily Grades window:

-          Assignments: We have now enabled a new option to tag an assignment to be Standards or traditional Gradebook. Using this option, in a mixed grading environment, teachers can now mark assignments which are only used for Standards / Competency Grades or Gradebook Grades. So, in Daily grades, when viewing Standards Grades, only assignments marked for Standards will appear and vice-versa.

-          Edit Grades (performance): We have modified the validating and saving of grades to make the data entry much faster. We have also disabled the graph as a default and users will need to click on the graph to enable it.

-          Notes: We have enabled the option the option to Copy notes to a clipboard to be easily pasted to other Notes fields.

-          Standards Totals: We have added the options to display Standards / Competency totals for a student. This can be accessed using the right-mouse button click on the Student Name.

-          Standards/Competency grades: We have added new validation for Max values for competency grades.

*    Switching Years: In the Portal view (browser), we have enabled the option for teachers to switch to previous year to view their gradebooks. The previous year’s data is View Only and not editable.

*    Advanced Server Management (1.26.01):

We have made the following changes to the Personnel Attendance module:

o   Export File Names:  We have added the option for users to specify their own filename when setting up to export an Advanced Custom Export.

o   Editing Existing exports: We have now added the ability to modify the options for an existing export for filters and other information. Previously, we only let users view the options once set and users would have to delete and re-add exports if options need to be changed.

o   Filters: We have made the option to default all filters (Students, Personnel, Courses) to only get Active records. Previous default was “All” records.

*    New GUI Portal View (v2.16.1208):

A New version of the User interface in Portal view (running from a browser) has been released. This release includes the Notification Desk portion of the system. As of this release we have converted the Core System (Students, Personnel, Guardians and Courses), Attendance System, Discipline System, Teacher Desk, RTI / Enrichment Desk, Grade Reporting and Notifications into this portal view.

 

Please contact Web2school support to get more information about implementing this portal for your school or district.

 

New Features in v 1.85.03 / v2.16.0608+ (portal):

*      **NEW** Communication Module has been released:

We have release a new module to configure, send and manage communications to users through the web2school portal. Using this module, user can do the following:

*    Mobile Notifications: Administrators and Teachers will be able to send Mobile Notifications to other users in the system (Students, Guardians, Teachers, Administrators). Users will be able to manage and see which messages have been sent by them and resend them if necessary. For this to work properly and users receive notifications on their mobile device, they would have to download an app called wickedgood and register using the email address in web2school. This uses the “Push Notification” technology used on smart phones and NOT the traditional Text / SMS messaging. The wickedgood app is available free of charge from both the Play Android and iTunes

*    Email Management: User will be able to configure and send mass emails other users in the system (Students, Guardians, Teachers, Administrators). Emails can be customized with custom headers and footers and other traditional font choices. The Emails can be sent either on a set schedule or on a one-time basis. Users will be able to manage and see which messages have been sent by them and resend them if necessary.

*    Internal Messaging: Using this feature, Admin users will be able to send Login or Broadcast messages to other users in the system (Students, Guardians, Teachers, Administrators). Login messages appear every time a user logs in to the system. Broadcast messages are sent only once to users who are currently logged into the system.

 

Please contact Web2school Support for more information.

*      Grade Reporting Desk (Portal):

A new desk has been enabled in the portal which enables administrators and counselors to access all features of Grade Reporting in one location. Users can access the following features directly from the Student search list:

*    Transcripts: Using this window, administrators and counselors can access the Transcript view for each individual student, see the complete breakdown of the transcript grades, Grade points, Credits attempted / earned. The data can be viewed in text or graphical formats. New “Audit Reports” are available from this window which gives details of student transcript history and grade point (GPA) information. While the data is conveniently broken down by school year, additional filters are available for easy drill downs by Departments, Courses, and Year etc. Using this window, users can also add transfer data directly to a student. GPA/QPA summary and breakdown along with Honor Rolls are displayed prominently in a separate tab for easy access.

*    Report Cards: Using this window, administrators and counselors can access the report card view for each individual student, drill down into the individual grades, view assignment grades, and notes given by teachers for the students, override credit values etc.

*    Progress Report: Using this window, administrators and counselors can access the Progress Report view for each individual student, drill down into the individual grades, comments and notes associated with individual courses.

*      Teacher Desk / Gradebook:

*    Switching Years: In the Portal view (browser), we have enabled the option for teachers to switch to previous year to view their gradebooks. The previous year’s data is View Only and not editable.

*    Daily Grades window:

-          Assignments: We have now enabled a new option to tag an assignment to be Standards or traditional Gradebook. Using this option, in a mixed grading environment, teachers can now mark assignments which are only used for Standards / Competency Grades or Gradebook Grades. So, in Daily grades, when viewing Standards Grades, only assignments marked for Standards will appear and vice-versa.

-          Copy / Move Grades: We have enabled the option to copy non-numeric values to selected students. Earlier, we only allowed valid numeric grades to be copied and we have now removed this restriction.

-          Alert icons: In the Portal view (browser), we have enabled the Medical Alert, Legal Alert and View IEP icons to appear next to the Students Name, if they have been added to the Student Information window. A teacher can hover the mouse over the icon to display this details about the Alert. On the client, this information can be obtained from the Roster window for a course.

-          Calculations: We have now added the feature to calculate Semester and Final Averages for Standards grades as well. This option is enabled from the Standards -> Calculation window by setting the Semester and Final Calculation to “Use Gradebook Calculations”. Using this, teachers now have the option to use Midterm and Final exams to calculate the Semester and Final Standards grades.

-          Standards Totals: We have added the options to display Standards / Competency totals for a student. This can be accessed using the right-mouse button click on the Student Name.

-          Standards/Competency grades: We have added new validation for Max values for competency grades.

*    Averages & Exams window:

-          Standards: We have now added the option to enter special grades like I, P, WD etc. in the Standards Grades section as well.

-          Exporting to Report Card: We have enabled new option to export by YOG, Homeroom, specific students etc. to the Report Card, in addition to “By Teacher”. Schools doing both traditional grading and Standards grading in mixed classroom environments can now avail this option to only pull respective types of grades for specific students. This can be accessed from Tools -> Global -> Gradebook -> Export to Report Card.

-          Notes: We have added an Next and Previous arrow option in window to quickly move from one student to another without exiting the window.

-          Summary View: We have added a new screen in the Portal (browser) logins called “Term Average Summary” which lets teachers to view all Term grades in addition to semester and final grades.

-          Alert icons: In the Portal view (browser), we have enabled the Medical Alert, Legal Alert and View IEP icons to appear next to the Students Name, if they have been added to the Student Information window. A teacher can hover the mouse over the icon to display this details about the Alert.

*    Standards:

We have enabled these new features to let Administrators view detailed graphs and Statistics for Standards / Competency Grades:

*    Assessment Summary:  Using this window, administrators and teachers can get a breakdown of grade across, Grade Levels, Subject Area, Subgroups, and Objectives for the Assessments given to the students. Users can filter and sort data based on their specific needs. There are graph views of this data available from this window to enable users to quickly identify trends in the grading.

*    Objective Summary:  Using this new window, users can drill down into the Standards / Competency grades for their student and identify detailed trends based on a particular subject area or teacher or YOG etc. Detailed statistical breakdown can be generated along with graphs and charts to identify student performance and trends in grading.

*    Personnel Attendance:

We have made the following changes to the Personnel Attendance module:

o   Attendance Categories:  We have separated the Attendance categories for Personnel into its own section. Administrators can now manage a separate list of categories for Personnel. This is available from Setup -> Attendance -> Personnel Categories.

o   Permissions: We have now created a new set of permissions for managing Personnel Attendance. Administrators will now be able to only allow specific personnel to have access to this feature.

*    New GUI Portal View (v2.16.0608):

A New version of the User interface in Portal view (running from a browser) has been released. This release includes the Grade Reporting Desk portion of the system. As of this release we have converted the Core System (Students, Personnel, Guardians and Courses), Attendance System, Discipline System, Teacher Desk, RTI / Enrichment Desk and Grade Reporting into this portal view.

 

Please contact Web2school support to get more information about implementing this portal for your school or district.

 

New Features in v 1.85.02[a]:

*      RTI / Enrichment module:

*    Web Portal View: The web portal now has the RTI / Enrichment Desk, similar to what is available on the client app. Now and Admin can access the RTI / Enrichment module views through the browser logins, enter RTIs. Take attendance etc.

*    Class Attendance: In the regular class attendance window, we have added a new tab to display the RTI attendance list as well for that period.

*      Teacher Desk / Grade Book:

*    Daily Grades window:

-          Alert icons: In the Portal view (browser), we have enabled the Medical Alert, Legal Alert and View IEP icons to appear next to the Students Name, if they have been added to the Student Information window. A teacher can hover the mouse over the icon to display this details about the Alert.

-          Calculations: We have now added the feature to calculate Semester and Final Averages for Standards grades as well. This option is enabled from the Standards -> Calculation window by setting the Semester and Final Calculation to “Use Gradebook Calculations”. Using this, teachers now have the option to use Midterm and Final exams to calculate the Semester and Final Standards grades.

-          Copy / Move Grades: This option has now been enabled for Standards Grades section as well.

-          Standards Totals: We have added the options to display Standards / Competency totals for a student. This can be accessed using the right-mouse button click on the Student Name.

-          Standards/Competency grades: We have added new validation for Max values for competency grades.

*    Averages & Exams window:

-          Term Average Details: We have now enabled the Term Average field to be editable right from this window. Using this, a teacher may choose to override the calculated grades based on the Assignment Type averages seen in this window.

-          Summary View: We have added a new screen in the Portal (browser) logins called “Term Average Summary” which lets teachers to view all Term grades in addition to semester and final grades.

-          Alert icons: In the Portal view (browser), we have enabled the Medical Alert, Legal Alert and View IEP icons to appear next to the Students Name, if they have been added to the Student Information window. A teacher can hover the mouse over the icon to display this details about the Alert.

*    Permissions:

We have enabled a new feature to let Administrators copy permissions from or to another user.

*    Add New User:  There is a new button in the bottom of this window called “Copy From”. This will allow an administrator user to copy permissions from another user of the same type. For example, if you are adding an Administrative user, then you will be able to copy permissions (including overrides) from another Administrative user already in the system.

*    Copy Permissions:  There is a new menu option called “Copy Permissions” under Management -> Users section. Using this new option, an Administrative user can copy permissions from one user to multiple users in a single action.

*    New GUI Portal View (v2.16.0105):

A New version of the User interface in Portal view (running from a browser) has been released. This release includes the RTI / Enrichment Desk portion of the system. As of this release we have converted the Core System (Students, Personnel, Guardians and Courses), Attendance System, Discipline System, Teacher Desk and RTI / Enrichment Desk into this portal view. With this version we have enabled the following features for Administrators and Teachers:

*    RTI / Enrichment Desk: Administrators and Teachers can now login using the browser and be able to use the Teacher Desk features like what is available in the Client App. Teachers can access this right from with their Teacher Desk and Administrators have a new option in the menu called “RTI / Enrichment Desk”.

o   RTI by Student: Using this window, teachers can add Students to RTI blocks, Modify Existing RTIs, check schedule and current grades etc. In addition, users can access and print student based reports directly from within this window.

o   RTI by Teacher: Using this window, teachers can check their RTI schedule, Add / Modify RTIs for multiple students or student groups, take attendance, add Blocks on days not available for RTI etc. In addition, users can access and print teacher based reports directly from within this window.

o   RTI Groups: Using this window, Teacher and Admins can add and modify groups of Students which can then be used to add for RTI/ Enrichment blocks. Student can be individually added or removed from groups during the Add / Modify RTI process.

*    Teacher Desk: All new features and changes made to client application (described above) have been implemented to the Portal as well.

 

Please contact Web2school support to get more information about implementing this portal for your school or district.

 

 

New Features in v 1.85.01(a/b):

*      Student Information:

*    GB Assignment Tab – We have changed the layout to display the Assignment Type averages in addition to Assignment point values and Course grade. We also display the Assignment Type Average for the Standards Grades

*    Attendance Tab- We have enabled the option to enter the first entry date for a student right from within this window, instead of going to the Tools -> Global -> Entry Dates window. Users who have permissions for the Tools -> global menu will be able to access the same Entry Date screen from within the student. In addition, we have enabled a tool tip to display the full text of Entry/ Withdrawal codes.

*    Schedule Tab: We are now displaying the Full Name (First, Last) of the Teacher.

*    Standards Tab

-          Filters: We have added additional filters in this window to enable users to easily search and view the Standards objective grades for a student. Users can now filter by Terms or Courses to the appropriate information.

-          Standards Totals: We have added new options in the Standards / Competency totals for a student that displays Mean, Median, Mode values for each level in the Standards configuration, like Organization, Subject Area, Subgroup, Standards and Objectives. This window can be also accessed using the right-mouse button click on the Student Name on the Daily Grades window on the Teacher Desk.

-          Standards/Competency grades: We have added new validation for Max values for competency grades.

*    Report: We have added a new report to get a list of all students who do not have a picture associated with them.

*      RTI / Enrichment module changes and additions

*    Detailed Assignment Grades: We have now added the option to select a Term grade to display the Assignment Grades associated with that grade. This option is available from the Main RTI window as the RTI add window.

*    Class Attendance: In the regular class attendance window, we have added a new tab to display the RTI attendance list as well for that period.

*      Teacher Desk / Grade Book:

*    Colors: We have added the option of copying colors from a previous year.

*    Averages & Exams window – Term Average Details -: The Assignment Type average will be calculated for all assignment types, irrespective of their weight values. In addition, we have also implemented the Assignment Type averages for Standards grades as well.

*    Daily Grades window:

-          View Student Information: We have added the Next and Previous buttons to the window to enable users to quickly go from one student to the next in the course roster.

-          Calculations: We have added the following calculation options to the list for Semester and Final Averages:

o   Average of All Assignments

o   Average for a specific term

-          Standards Totals: We have added the options to display Standards / Competency totals for a student. This can be accessed using the right-mouse button click on the Student Name.

-          Standards/Competency grades: We have added new validation for Max values for competency grades.

*    Averages & Exams window: We have added the ability to have greater than 250 characters for the “Notes” section. The default value is still 250 characters. If you would like to increase this to a larger size, please contact us and we can enable this immediately for you.

*    Elementary Grades: Users can now see the shared (associated) courses and can enter grades for the students in these courses. They will appear with a “+” sign before the Course name in the Course selection list.

*    Locking: We have a new Tools option under Gradebook which lets Administrators lock all teachers/courses/section for a specific term. When this option is set, teachers will not be allowed to enter or modify any grades for any of the courses for that term.

*    Reports: We have made changes to the following reports:

-          Daily Grade Summary Report – Added new option to view / print for a specific Term.

-          Missing Assignment Reports – Add a new option to view / print by specific Course / Section

*    New GUI Portal View:

A New version of the User interface in Portal view (running from a browser) has been released. This release includes the Teacher Desk portion of the system. As of this release we have converted the Core System (Students, Personnel, Guardians and Courses), Attendance System, Discipline System and Teacher Desk into this portal view. With this version we have enabled the following features for Administrators, in addition to Guardians and Students.

*    New Layout: A new User interface layout has been introduced into this release making it easy for users to navigate the system. There is an “accordion” type menu on the desktop as well as a full Menu that can be accessed from the toolbar. The older “metro” style box layout is still available for users, if they so choose, from the Options section

*    Teacher Desk: Teacher can now login using the browser and be able to use the Teacher Desk features like what is available in the Client App. Teacher can now configure their course, assignment types and assignments as well as enter the marks/points for them. In addition to traditional grading, we have also enabled the following additional features in the Teacher desk window.

o   Elementary Grading: Teachers can access this window from the Teacher Desk window. Using this window, teachers can enter Skills-based grades, notes and comments.

o   Standards/Assessments: Using this window, teachers can enter traditional standards point values to objectives.

o   Add RTI / Enrichment: Using this window, the teachers can now enter RTI / Enrichment data for their students, take attendance etc.

*    Dashboards: Each administrator user will have the option to configure a personalized dashboard which appears on the portal Desktop. Using this dashboard, users can add graphs for Student enrollments, Attendance information, Discipline Data, User Login information etc.

*    Student: Administrators will now be able to search for student, Add New Students, assign Entry Dates, run reports etc. from within this portal. In addition, users can modify existing information within the Student Information window, similar to what they can currently do within the client App.

*    Guardians: Administrator users can search for guardians, Add new guardians, Modify existing guardians, Add / Modify Descriptive and User Defined Categories, Associate students to guardians, etc.

*    Personnel: Administrator users can search for personnel, Add new personnel, Modify existing personnel, Add / Modify Descriptive and User Defined Categories etc.

*    Course: Administrator users can search for courses, Add new courses, Modify existing courses, Add / Modify Descriptive and User Defined Categories etc.

*    Attendance Desk: We have added a new window called Attendance Desk to this portal. Using this, administrators can now control all attendance features like Daily Attendance, Class Attendance, Setup categories and options and view reports right from within this window. Attendance information like student enrollment, current daily attendance status etc can be displayed in the Dashboards of the main desktop or on the main Attendance Desk window.

*    Discipline Desk: We have added a new window called Discipline Desk to this portal. Using this, administrators can track discipline / behavior information like Adding new infractions, modifying existing infractions, Reports and Graphs.

*    Reports: All reports for Students, Personnel, Attendance and Discipline are available from this portal. This can be accessed from with the individual “Desk” view or from the Reports menu under Applications.

*    Launching Application: We are working on converting the other areas of our existing system to this portal. But in the meantime, these other areas (like Health desk, Grade Reporting, Scheduling/ Schedule Builder etc. can still be accessed by launching the client app from within the portal view.

 

Please contact Web2school support to get more information about implementing this portal for your school or district.

 

New Features in v 1.84.03:

*      Student Information:

*    General Tab - Age: A new field has been added next to the Date of Birth to automatically calculate and display the Age of the Student.

*    Attendance Tab- We have enabled the option to enter the first entry date for a student right from within this window, instead of going to the Tools -> Global -> Entry Dates window. Users who have permissions for the Tools -> global menu will be able to access the same Entry Date screen from within the student.

*    Schedule Tab: We have enabled an additional option for users to always hide empty periods in the Grid view of the schedule.

*    Standards Tab

-          Filters: We have added additional filters in this window to enable users to easily search and view the Standards objective grades for a student. Users can now filter by Terms or Courses to the appropriate information.

-          Standards Totals: We have added new options in the Standards / Competency totals for a student that displays Mean, Median, Mode values for each level in the Standards configuration, like Organization, Subject Area, Subgroup, Standards and Objectives. This window can be also accessed using the right-mouse button click on the Student Name on the Daily Grades window on the Teacher Desk.

-          Standards/Competency grades: We have added new validation for Max values for competency grades.

*    Report: We have added a new report to get a list of all students who do not have a picture associated with them.

*      Teacher Desk / Grade Book:

*    Daily Grades window:

-          View Student Information: We have added the Next and Previous buttons to the window to enable users to quickly go from one student to the next in the course roster.

-          Calculations: We have added the following calculation options to the list for Semester and Final Averages:

o   Average of All Assignments

o   Average for a specific term

-          Standards Totals: We have added the options to display Standards / Competency totals for a student. This can be accessed using the right-mouse button click on the Student Name.

-          Standards/Competency grades: We have added new validation for Max values for competency grades.

*    Averages & Exams window: We have added the ability to have greater than 250 characters for the “Notes” section. The default value is still 250 characters. If you would like to increase this to a larger size, please contact us and we can enable this immediately for you.

*    Elementary Grades: Users can now see the shared (associated) courses and can enter grades for the students in these courses. They will appear with a “+” sign before the Course name in the Course selection list.

*    Locking: We have a new Tools option under Gradebook which lets Administrators lock all teachers/courses/section for a specific term. When this option is set, teachers will not be allowed to enter or modify any grades for any of the courses for that term.

*    Reports: We have made changes to the following reports:

-          Daily Grade Summary Report – Added new option to view / print for a specific Term.

-          Missing Assignment Reports – Add a new option to view / print by specific Course / Section

*    New GUI Portal View:

A New version of the User interface in Portal view (running from a browser) has been released. This release includes the Teacher Desk portion of the system. As of this release we have converted the Core System (Students, Personnel, Guardians and Courses), Attendance System, Discipline System and Teacher Desk into this portal view. With this version we have enabled the following features for Administrators, in addition to Guardians and Students.

*    New Layout: A new User interface layout has been introduces into this release making it easy for users to navigate the system. There is an “accordion” type menu on the desktop as well as a full Menu that can be accessed from the toolbar. The older “metro” style box layout is still available for users, if they so choose, from the Options section

*    Teacher Desk: Teacher can now login using the browser and be able to use the Teacher Desk features like what is available in the Client App. Teacher can now configure their course, assignment types and assignments as well as enter the marks/points for them.

*    Dashboards: Each administrator user will have the option to configure a personalized dashboard which appears on the portal Desktop. Using this dashboard, users can add graphs for Student enrollments, Attendance information, Discipline Data, User Login information etc.

*    Student: Administrators will now be able to search for student, Add New Students, assign Entry Dates, run reports etc. from within this portal. In addition, users can modify existing information within the Student Information window, similar to what they can currently do within the client App.

*    Guardians: Administrator users can search for guardians, Add new guardians, Modify existing guardians, Add / Modify Descriptive and User Defined Categories, Associate students to guardians, etc.

*    Personnel: Administrator users can search for personnel, Add new personnel, Modify existing personnel, Add / Modify Descriptive and User Defined Categories etc.

*    Course: Administrator users can search for courses, Add new courses, Modify existing courses, Add / Modify Descriptive and User Defined Categories etc.

*    Attendance Desk: We have added a new window called Attendance Desk to this portal. Using this, administrators can now control all attendance features like Daily Attendance, Class Attendance, Setup categories and options and view reports right from within this window. Attendance information like student enrollment, current daily attendance status etc can be displayed in the Dashboards of the main desktop or on the main Attendance Desk window.

*    Discipline Desk: We have added a new window called Discipline Desk to this portal. Using this, administrators can track discipline / behavior information like Adding new infractions, modifying existing infractions, Reports and Graphs.

*    Reports: All reports for Students, Personnel, Attendance and Discipline are available from this portal. This can be accessed from with the individual “Desk” view or from the Reports menu under Applications.

*    Launching Application: We are working on converting the other areas of our existing system to this portal. But in the meantime, these other areas (like Health desk, Grade Reporting, Scheduling/ Schedule Builder etc. can still be accessed by launching the client app from within the portal view.

 

Please contact Web2school support to get more information about implementing this portal for your school or district.

 

 

New Features in v 1.84.01 / 1.84.01a:

*      RTI / Enrichment module changes and additions

*    Student List by Course/Section: In addition to Homeroom, we have now added an option to get a list of students in a particular Course/Section taught by a teacher.

*    RTI Setup: We have added a new RTI setup window which can be accessed by Administrators from the Setup Menu. Using this window, Administrators can pre-configure lists for Reasons as well as other default parameters.

*    Course Selection: Course selection is now an optional field when assigning an RTI/Enrichment block to a student.

*    Multiple Weeks: We have added a new option that lets users to add RTI to repeat over multiple weeks. This option is also enabled for teachers to enter Blocks over multiple weeks.

*    Attendance: We have now added an additional menu to enable users take attendance for a specific RTI period. This will display all students in RTI for the period, irrespective of which course they are associated for the RTI. Users now have the option to Save & Notify in this screen to notify attendance office that they have done taking attendance for that period.

*    Daily Grades Window: We have added an option in the Daily Grades window of the Teachers Desk to let users to add an RTI directly from this window.

*    Schedule: We have now added an option in the Student Schedule tab to view the RTI schedule from right within the main window.

*    Documentation: Users can now add a Counselling/Documentation record right from within the RTI assign window. Users can add a new Documentation record, associate a previous Documentation record or add a follow-up to an existing Documentation record.

*    Attaching files: Users will be now able to attach files to the Documentation record tied to the RTI/Enrichment schedule.

*    ToolTips: We have added additional tool tips in each record which displays full information about record as well as who assigned the RTI / Enrichment schedule.

*    Reports: All reports will have options to print either in Landscape or Portrait mode. Also, we have added columns to view the user who assigned the RTI/Enrichment schedule. Users will also be able to print (view text) from within the Attendance window. This will be useful for printing on lists for substitute teachers for tracking attendance to the bock. Also, the “Reason” field has been added for some of Student RTI reports.

 

*      Teacher Desk / Grade Book:

*    Daily Grades window

-          Add/Modify Assignments: We have increased the size of the Assignment Type Name and Assignment Name fields to 250 characters. The Add dialog windows have been changed to display up to 100 characters by default with an option to see complete field size. Tool tips have been enabled in the windows (regular as well as Quick Add) to enable users to see the complete text of the Assignment Types and Assignments by moving the mouse over the fields.

-          Column Header: The header column has now been expanded to 2 rows so that users can view more the Assignment Names.

-          Sort options: We have added additional sort options to the Daily Grades window which allows users to sort Students by a combination of YOG & Date Assigned or Due as well as Homeroom & Date Assigned or Due.

-          Standards/Competency grades: The cell and column colors have now been expanded to the Standards / Competency Grades as well.

-          Calculations - Assignment Average: We have added a new option in the calculations window, which enables teachers to have their semester and Final Averages calculated by Averaging All Assignments across All Terms, instead than averaging of all Term grades.

*    Elementary Grades: Users can now see the expanded comments from the CID field when using View Text option in the Edit Grades window.

*    New GUI Portal View:

A New version of the User interface in Portal view (running from a browser) has been released. The views/windows within the portal have been designed to work on a PC or Mobile device. We are working hard to convert the whole client user interface into this format. As of this release we have converted the Core System (Students, Personnel, Guardians and Courses), Attendance System and Discipline System into this portal view. With this version we have enabled the following features for Administrators, in addition to Guardians and Students.

*    Dashboards: Each administrator user will have the option to configure a personalized dashboard which appears on the portal Desktop. Using this dashboard, users can add graphs for Student enrollments, Attendance information, Discipline Data, User Login information etc.

*    Student: Administrators will now be able to search for student, Add New Students, assign Entry Dates, run reports etc. from within this portal. In addition, users can modify existing information within the Student Information window, similar to what they can currently do within the client App.

*    Guardians: Administrator users can search for guardians, Add new guardians, Modify existing guardians, Add / Modify Descriptive and User Defined Categories, Associate students to guardians, etc.

*    Personnel: Administrator users can search for personnel, Add new personnel, Modify existing personnel, Add / Modify Descriptive and User Defined Categories etc.

*    Course: Administrator users can search for courses, Add new courses, Modify existing courses, Add / Modify Descriptive and User Defined Categories etc.

*    Attendance Desk: We have added a new window called Attendance Desk to this portal. Using this, administrators can now control all attendance features like Daily Attendance, Class Attendance, Setup categories and options and view reports right from within this window. Attendance information like student enrollment, current daily attendance status etc can be displayed in the Dashboards of the main desktop or on the main Attendance Desk window.

*    Discipline Desk: We have added a new window called Discipline Desk to this portal. Using this, administrators can track discipline / behavior information like Adding new infractions, modifying existing infractions, Reports and Graphs.

*    Reports: All reports for Students, Personnel, Attendance and Discipline are available from this portal. This can be accessed from with the individual “Desk” view or from the Reports menu under Applications.

*    Launching Application: We are working on converting the other areas of our existing system to this portal. But in the meantime, these other areas (like Health desk, teacher desk, Grade Reporting, Scheduling/ Schedule Builder etc. can still be accessed by launching the client app from within the portal view.

 

Please contact Web2school support to get more information about implementing this portal for your school or district.

 

 

New Features in v 1.83.03:

*      RTI / Enrichment module changes and additions

*    Schedule: We have now added an option in the Student Schedule tab to view the RTI schedule from right within the main window.

*    Documentation: Users can now add a Counselling/Documentation record right from within the RTI assign window. Users can add a new Documentation record, associate a previous Documentation record or add a follow-up to an existing Documentation record.

*    Attaching files: Users will be now able to attach files to the Documentation record tied to the RTI/Enrichment schedule.

*    Course Selection: Course selection is now an optional field when assigning an RTI/Enrichment block to a student.

*    ToolTips: We have added additional tool tips in each record which displays full information about record as well as who assigned the RTI / Enrichment schedule.

*    Reports: All reports will have options to print either in Landscape or Portrait mode. Also, we have added columns to view the user who assigned the RTI/Enrichment schedule. Users will also be able to print (view text) from within the Attendance window. This will be useful for printing on lists for substitute teachers for tracking attendance to the bock.

*      Teacher Desk / Grade Book:

*    Daily Grades window

-          Adding Assignment to multiple courses: We have added a feature in the Quick Add assignments from within the Daily grades window, which enables teachers to add an assignment to multiple courses at the same time. Also, when user adds a new assignment, we now move the focus to the newly added assignment automatically.

-          Column Header: The header column has now been expanded to 2 rows so that users can view more the Assignment Names.

-          Sort options: We have added additional sort options to the Daily Grades window which allows users to sort Students by YOG, Homeroom etc. A tool tip has been enabled as well allowing users to see the YOG and Homeroom of a student just by moving the mouse over the student name.

-          Standards/Competency grades: The cell and column colors have now been expanded to the Standards / Competency Grades as well.

*    Progress Reports: We have new options to copy Standards grades (in addition to regular grades) to the Progress section.

*    Averages and Exams - Standards/Competency grades: Users can now easily swap between viewing Semester and Final averages for Standards grades and traditional grades. The calculation options for the Standards grade can either be Mean/Median/Mode of Term grades or all Assignment grades for the course through the year.

*    Reports:

-          We have added a new report to display Class Assignment Report by Teacher. This is expansion of the existing report with the added feature that this can run for multiple teachers at the same time by an administrator.

-          The Missing Assignment Report now displays information for associated classes for a teacher, in addition to their regular classes.

*    Elementary Grades: Users now have the option to copy the standards / competency grades to the Elementary Grades section.

*    Standards / Competency based Grading :

Using the Standards module, schools can now let the teachers track competencies right from their grade book.

*    Linking Assessment to Assignments: Teachers now have the ability to easily link any Assessment Objectives to an Assignment quickly. For each Assignment, teachers can select the “Assessment Information” menu option that is accessed from the Assignment heading. This would enable teachers to pre-select the objectives covered by this assignment with option to filter by Subject Area, Subgroup, Standard or Assessment.

*    Assessment Configuration: We have added the ability to associate multiple courses or courses within a department to a particular Assessment. With this feature, the objectives (indicators) associated with the assessment will automatically be available to all of the linked to the assessment. A course can be associated with many assessments and by extension, all of the objectives within that assessment.

*    Assessment Calculation Configuration: A new screen has been added to the Standards Setup called “Calculation Configuration”. This will access the different types of calculations (Mean, Median, Mode) and other options like Rounding, Number format (decimal or integer) etc.

*    Assessment Grade Range Translation: A new screen has been added to translate the competency grade for a course into the respective number and letter values. This is used to

*    Assigning competency grades inside Daily Grades: Teachers can now assign competency grades directly for each assignment. To access the objectives, teachers can click on the Assignment header and choose the menu called “Assessment Information”. This will bring up all of the objectives that are associated with that course. They can then give competency grades to the objectives that this assignment covers. This will then calculate the overall average for the competency grades, based on the calculation type set (Mean, Median or Mode).

*    Viewing/ Modifying Standards Averages: In Daily Grades, there is a new option under the “View” menu called “Show Standards Grades”. This would show the Standards Averages per assignment as well as overall Term average. Users have the option to override the calculated values of the objective averages. The over-ridden grades will appear with an underline. Going back into the “Assessment Information” window for this assignment and selecting the “Calculate” option will recalculate from objectives again.

*    User Management and Permissions:

*    RTI/Enrichment: New permissions have been added to View/Modify/Report on RTI information.

*    State ID: New permissions have been enabled to display the State ID field on the search window as well as Student Information window.

*    Custom Table Data: New permissions have been enabled to control the user access for Custom Table Data information.

*    Email:

*    You can now add multiple email addresses to Students, Guardians and Personnel, separating them by a Space, Comma or Semicolon.

 

 

New Features in v 1.83.02a/b/c:

*      New RTI / Enrichment module is now available for General release

We have released a new module to schedule and track RTI / Enrichment blocks for students. Here are some of the salient features of this new module:

o   Assign Students to RTI/Enrichment blocks for the each day of the week.

o   Students can be assigned to a Room, Teacher or a particular course.

o   Administrators and teachers can Group Students and schedule the groups for RTI/Enrichment blocks for the each day of the week. There are no limits to the number of groups that can be created.

o   Advisors can view current class grades before assigning to respective RTI/Enrichment block.

o   Teachers can take attendance on these RTI block.

o   Teachers can block out days / times for which they will be available beforehand so that Students are not scheduled to them during those times.

o   Configure max class sizes for the Teachers for their RTI block which can be over-ridden by the teachers.

o   Comprehensive reporting directly from each of the windows.

o   Full integration into existing schedule so that Students can see the Enrichment block along with the current schedule.

 

Please contact Web2school Support for more information.

*      Teacher Desk / Grade Book:

*    Progress Reports: The View Text button will now show the full text of the comments rather than the comment number.

*    Averages and Exams - Notes: We have added a text counter which will inform users the amount of text typed in the “Term Notes” field. The field outline will also turn a RED color if the maximum number of allowable characters has exceeded.

*    Daily Grades - Standards/Competency grades: The cell and column colors have now been expanded to the Standards / Competency Grades as well.

*    Reports: All of the Daily Grades reports now have the option to display regular grades or standards / competency grades.

*    Elementary Grades: Users now have the option to copy the standards / competency grades to the Elementary Grades section.

*    Standards / Competency based Grading :

Using the Standards module, schools can now let the teachers track competencies right from their grade book.

*    Linking Assessment to Assignments: Teachers now have the ability to easily link any Assessment Objectives to an Assignment quickly. For each Assignment, teachers can select the “Assessment Information” menu option that is accessed from the Assignment heading. This would enable teachers to pre-select the objectives covered by this assignment with option to filter by Subject Area, Subgroup, Standard or Assessment.

*    Assessment Configuration: We have added the ability to associate multiple courses or courses within a department to a particular Assessment. With this feature, the objectives (indicators) associated with the assessment will automatically be available to all of the linked to the assessment. A course can be associated with many assessments and by extension, all of the objectives within that assessment.

*    Assessment Calculation Configuration: A new screen has been added to the Standards Setup called “Calculation Configuration”. This will access the different types of calculations (Mean, Median, Mode) and other options like Rounding, Number format (decimal or integer) etc.

*    Assessment Grade Range Translation: A new screen has been added to translate the competency grade for a course into the respective number and letter values. This is used to

*    Assigning competency grades inside Daily Grades: Teachers can now assign competency grades directly for each assignment. To access the objectives, teachers can click on the Assignment header and choose the menu called “Assessment Information”. This will bring up all of the objectives that are associated with that course. They can then give competency grades to the objectives that this assignment covers. This will then calculate the overall average for the competency grades, based on the calculation type set (Mean, Median or Mode).

*    Viewing/ Modifying Standards Averages: In Daily Grades, there is a new option under the “View” menu called “Show Standards Grades”. This would show the Standards Averages per assignment as well as overall Term average. Users have the option to override the calculated values of the objective averages. The over-ridden grades will appear with an underline. Going back into the “Assessment Information” window for this assignment and selecting the “Calculate” option will recalculate from objectives again.

*    User Management and Permissions:

*    State ID: New permissions have been enabled to display the State ID field on the search window as well as Student Information window.

*    Custom Table Data: New permissions have been enabled to control the user access for Custom Table Data information.

*    Health Module Changes :

*    Nurse Log Entry: We have changed the word “Diagnosis” and replaced it with “Nurse Assessment” or just “Assessment” on the Setup screen, Data Entry screen and Reports.

*    Adding Immunizations: In order to facilitate easy data entry, when adding multiple immunizations for a student, we are keeping the “Add Immunizations” window open so that users additional entries and selecting “Close” when done adding immunizations for a student.

*    Automatic Nightly compliance check: We have added a new feature to configure the system to automatically run the compliance for current year at a predefined time. This will help the nurses identify the students who became non-compliant due to age restrictions immediately.

 

 

New Features in v 1.83.01:

*      New Portal (v2) is available for General release

The parent portal has been completely redesigned with a new look interface. It is now available (GA) for all schools to implement and use. If your school or school district would like implement this new parent portal, please contact support. The following are some of the new features in the portal:

o   New student information screen with pictures, attendance, announcements and notifications.

o   Automatic switching of display format for Mobile (phones, tablets) or Desktop systems.

o   Updated Calendar View with details.

o   Graphs for some screens like Attendance, Daily Grades, Transcripts etc.

o   Displays both regular and Standards / Competency based grading.

o   Drill down view of Daily grades, Objectives, Discipline, Report Card grades etc.

o   Option for Guardian users to request Address Changes with automatic email notification.

*      Teacher Desk / Grade Book:

*    Assignments: Teachers can now export and import their assignment from excel or CSV file into their respective courses. This new option is available from the Manage Assignments window.

*    Daily Grade Colors: A new option called Copy Color has been added which lets teachers assign colors to a multiple student. This new feature is available from the Actions menu and functions similarly to the Copy / Move Grades option.

*    Standards/Competency grades: We have added and additional option in the Daily Grades window under the View Options to switch the view to Standards / Competency Grades (if enabled and used).

*    Reports: All of the Daily Grades reports now have the option to display either regular grades or standard/competency grades.

*    Health Module Changes :

*    Nurse Log Entry: We have changed the word “Diagnosis” and replaced it with “Nurse Assessment” or just “Assessment” on the Setup screen, Data Entry screen and Reports.

*    Adding Immunizations: In order to facilitate easy data entry, when adding multiple immunizations for a student, we are keeping the “Add Immunizations” window open so that users additional entries and selecting “Close” when done adding immunizations for a student.

*    Automatic Nightly compliance check: We have added a new feature to configure the system to automatically run the compliance for current year at a predefined time. This will help the nurses identify the students who became non-compliant due to age restrictions immediately.

*    Advanced Custom Export changes and additions:

*    Calendars: We have now added an option to export your calendar along with day values, types etc.

*    Transcript GPAs and Ranks: We have added an additional option to the Grades section to export the GPAs, Credits, Rank in class, Honor Roll etc. Users can now export these new fields into excel or use for mail-merge.

*    Counseling / Documentation: Users can now export the Counseling / Documentation Records entered for the students.

*    Elementary Grades: A new service option is now available to select fields and export the Elementary Grades data for students.

*    Discipline: A new service option is now available to select fields and export the Discipline Incident data for students.

*    User Information: New options have been added to the Student and Personnel services to export User information along with other relevant information.

*    User Management and Permissions:

*    Consolidated Permissions View: System Administrative User (superuser) can now view all permissions for all users from one window. Using this window, the superuser can:

o   Filter for certain type of users to see what permissions they have set for them.

o   Filter by a certain set of permissions to see which users have these permissions.

o   Print a filtered list of Users with their permissions.

o   Export a filtered list of User with their permissions in CSV format (to be viewed in Excel).

*    Advanced Custom Export: New options have been added to the Student and Personnel services to export User information along with other relevant information.

 

 

 

New Features in v 1.82.00a / b:

*    Web2school Mobile platform has arrived!!!

WGS has now made available the Web2school Mobile platform for schools and district wide consumption. This platform lets the Web2school Mobile apps to connect to the server for data entry and management from any Android and Apple mobile device.

Ø  The first app developed for this purpose is the Grade Book App for Teachers. Using this app, teachers can view their classes and rosters, manage assignment types and assignment, enter Daily Grades, view Term Averages, enter Assignment Notes for an assignment and take class attendance. This app is available for general download from the Android and Apple app stores. We are also working on making this available on the Amazon Marketplace for Kindle and Windows Marketplace for Windows 8 mobile devices soon.

Other apps we are working on:- Discipline, Attendance and Student Management.

NOTE: While the Apps themselves are free, the mobile platform (which enables to securely access the data from the web2school server) would need to be purchased by your School or District. Please contact Web2school Support for more information.

*    Redesigned Health Module :

We have made major changes to the Health module. Here are some of the changes:

*    New Nurse’s log of Office visits: We have added new sections to track Reasons for a visit, the Diagnosis of Nurse, Action taken and then a Discharge note. Each of the areas listed above have the option to have free form notes in addition to selection list. In addition, nurses can start a visit and mark it pending and come back and complete it at a later time.

*    Immunization Compliance: We have added the ability to group immunizations into areas which require compliance by state requirement. The groups are configured under the Health Setup -> Immunizations tab. Immunizations are then associated to the groups along with the rules needed to calculate the compliance for each group. Please contact web2school support to help you with the setup of the groups and compliance rules.

*    Screenings: We have added new “Details” section to the Hearing and Vision screenings. We have also added the ability to add custom User defined fields to all of the screening sections to track any other information needed for the screenings done by the nurses.

*    Log of Daily Care: We have added options to track the doses given and doses remaining for any medication used during Daily Care. There is also a new “Details” tab in the Daily Care log window with which you can view the information student by student instead of a table view.

*    Attaching files to Medical Alerts: A new tab has been added to the Medical Alerts window where a user can attach any document to that student’s Medical Alert record. A doctor’s note, Individual Health Plans (IHP) are some of the examples of documents which can be attached.

*      Parent Portal – New feature additions (version 2.06)

*    Forgot Password: If enabled and configured, parents, students and admins can send an email to a designated email address requesting a new password.

*    Change Password: If enabled, parents, student and admins would be able to change their existing password. They will not be able to change the username – only their currently configured password. This option is available on their “Home” screen after login.

*    Change Address Information: If enabled, parents would be able to submit changes to their existing Address and Telephone number information. For this to work, you would need to configure a special registration form which contains the relevant fields that would be allowed to be changed. The Change request sent through this mechanism will be submitted to the Registration section of web2school.

*    Course Membership :

*    We have created a new window to track memberships – entry / exit dates -on a course by course basis. Using this window, users can assign Entry / Exit dates and Entry / Exit codes for the courses in a student schedule. We have also created some global tools to automatically fill this information based in the attendance information for the student and course start and end dates.  Some states are already asking for this information and other states might soon follow. You will now also be able to export this information using the Advanced Custom Exports from the Student Schedule section.

*    Advanced Custom Export changes and additions:

*    Filters: We have added filters for Course and Personnel in addition to Students based on what is referred to in the exports. New options to filter by Course Categories and User Defined data, Personnel Categories and User Defined data, departments etc.

*    New fields: We have added additional fields in the Master and Student Schedule sections to export Number of Meeting Days, Number of Meeting Minutes, Course Categories and User defined data, Course entry/exit dates, Attendance by Course term etc.

*    Uploading pictures from the Client App

*    Users can now upload the pictures remotely through the Client application onto the server. This tool can be accessed from the Management -> Data Management -> Import -> Upload pictures.

*    Relationship setup window

*    We have now added a new window to manage “Relationships” used between Students and Guardians. Using this new feature, users can Modify / Delete relationships already there in your system or Add new ones.

*    Categories for Courses and Personnel

*    We have added the ability to have Descriptive and User Defined categories for both courses and personnel. This works similar to the options available for the students. With this, you can track any other additional information you need for Courses and Personnel. These fields can be exported using the Advanced Custom Export option.

*    Advanced Support for Career & Technical (CTE) / Vocational schools

We have added new features to support courses offered in CTE and vocational programs and to export this data easily to the state data warehouse:

*    Courses can now be associated with a calendar with associated Entry / Exit dates.

*    Associating Primary programs to courses and students.

*    Tools to prepopulate Course Entry / Exit dates based on existing attendance and schedule information.

*    Automatic calculation of Number of Meeting Days and Number of Meeting minutes per course

*    Additional options have been added in the Advanced Custom Export section to filter and export all of this data to data warehouse easily.

*    Attaching documents to Legal Alerts

*    A new tab has been added to the Legal Alerts window where a user can attach any document to that student’s Legal Alert record. A Court Notice, copy of restraint orders are some of the examples of documents which can be attached.

 

 

 

New Features in v 1.81.03:

*    Counseling (or Documentation) – Uploading documents for Students:

With this new feature, users can upload any type of file to a student record or attach a file which already exists on the server.

*    The “Attach File” option is now available for a Counseling record for a student. An example of the usage of this feature would be Portfolio Management of student records. Selecting this will give 2 choices for the user, namely, “Attach from Server” and “Upload New File”. Attach from Server option will allow user to select any file from any folder within the web2school Server folder and associate this to this student. Upload New File allows users to attach any kind of file (like Doc, PDF, JPG, MPEG etc.) from their local machine to the student record on the server.

*    Once a file is attached to a record, an  icon will be set to indicate that there are attachments to a record. Only users who have “Report” permissions in Counseling module will be able to view these attachments. For security purposed, once attached, these files cannot be directly modified on the server. Users who need to modify a file would need to view it, save it locally, delete the original document and upload the modified document. Only users with Counseling “Modify” permissions will be able to attach files for a student.

*    NOTE: Web2school is not responsible for any potential viruses / worms / malware which can be obtained from document uploads. It is the responsibility of the schools to make sure that the documents uploaded to the server are free of any viruses / worms / malware.

*    Teacher Grade Book – New feature options in Daily Grades window:

*    Class Attendance: Teachers can now view the Class attendance by Date Assigned or Date Due in the Daily Grades window. This option is available from the “View” menu button inside the Daily Grades window. The Class Attendance will be displayed in top left corner of the cell and would only be displayed for assignments which have either Date Assigned or Date Due configured.

*    Hide Assignments: Teachers can now opt to “hide” an Assignment Type or Assignment from appearing on the Parent Portal. This option is available from the Modify Assignment window or Quick Modify Assignment window and is aptly titled “Hide” with a check box indicator. When an assignment is “hidden”, an  icon would appear on heading of the Assignment. It also appears on the Modify Assignments window.

*    Letter Grade display: Teachers can now view the Letter Grade which is translated from the points given for an assignment. They can be accessed from the “View” menu by selecting the “View Assignment Letter Grades” option. The latter grades conversion is done by getting a percent value (Points assigned *100 / Max Points) and getting the corresponding Letter Grade value configured in Grade Ranges.

*    Standards Assessment: We have added a new option to launch the Student Assessments window from the Daily Grades window. This option is available from the context menu available when clicking on the Assignment column heading. This would enable a teacher to enter Standards Assessment for a particular assignment.

*      Scheduling Module Features:

*    Master Schedule – Auto Fill periods In the Add / Modify section window, we have added a new option to copy (auto-fill) the period values to all the Days, based on Day 1 values.

*    Student Schedule Notes – We have added an option to add Notes to a student schedule. This option is available from the Student Information - Schedule tab as well as from the Scheduling - Add / Drop window. This option is enable users to make notes on specific changes made on a student’s schedule.

*    Course Requests by Teachers – We have enabled the option for a teacher to enter course requests for a student (based on permissions) and these will appear in the Course requests window in a specific color to indicate which personnel has entered these requests. In addition, we have also color coded the Course Requests by Admins, Teachers, Guardians and Students to indicate who make these requests.

*    Student Schedule Grid Format – This report now has the same option as “Table Format” report and has been reformatted to make it easier to read and print.

*    Add / Drop reports for Inactive students – Users can now have the option to print the Add / Drop report for inactive student.

*      Guardian Information:

*    Parent Portal AccessWhen a new Guardian or Existing Guardian record is added to a student, we now will bring up an additional window to ask whether this new Guardian can access the Student information through the Student-Guardian Portal.

*    Exporting Alternate Guardian information – We have enabled the option in Advanced Custom Exports to include the Alternate Guardian information like Last Name, First Name, relationship etc.

*      Student Information Window – Daily Attendance:

*    Editing Daily Attendance by Student – Users can now Edit existing Daily Attendance data accessed from within the Student Information – Attendance tab window. Users with appropriate permissions will now be able to change daily attendance categories, Notes and Reason fields by selecting the “Edit” button at the bottom left of the window.

*    Date descending sort – We have also changed the sort order in this window so that the most recent dates appear at the top of the window.   

*      Tools – EGB – Move Student from on course to another:

*    We have added a new option to the Tools – Global – Elementary Grades menu called “From one course to another”. This would enable a student to be moved, along with their grades, from one course to another in the Elementary Grades section. This option is similar to the one already in the Grade book section of tools. It is assumed that the Skill Types and Skills are the same in the “Transfer from” and the “Transfer to” courses in order for the grades to transfer properly.

*      Advance Custom Export:

*    Context based Filters – In Advanced Custom Exports, new context based filters have been implemented to filter by either Student and/or Personnel and/or Course based on the fields in a chosen Custom export.

*    Attendance based field like Entry / Exit Dates, codes and total present have been added to the Student Schedule export area to facilitate combining the 2 data fields for export. This can be used, for instance, getting the entry / exit dates individually for classes in a student schedule along with the Attendance present totals in these courses.

*      Health Desk:

*    Nurse’s Log Office Visits – Nurses now have the option to search for Office Visit records either in the current year or across all years in the system. The Start Date and End Date fields will control the search if the “All Years” option is chosen. 

*    Last Modified Date – We have added the “Date Modified” field in the Health Information window as well as the Health Notes and Medical Alert windows to indicate as to when a particular health record in these windows was last modified.

*    Existing Physician search – A new search filter field has been added to the Existing Physician window to easily search and choose an existing physician within the system.

 

 

New Features in v 1.81.02b:

*    New and Parent Portal (V2.0) is now available for general release : Some of the salient features in the new portal are given below -

*    The general look-and-feel has been updated with easy to use icons and configurable display options.

*    A Calendar view has been added which displays the School calendar associated with the student along with the Attendance.

*    Report Card window is tied to the Grade book grades so that parent can now easily see the assignments which made up the grade. Parents can also see the comment history across terms in addition to the current term comments. They also see the Honor Roll information and straight term averages in the totals section under the grades.

*    Schools can now choose to use their own images for the Login screen and the main screens of the portal.

*    Administrators can also login to the portal to view student information.

*    We have added an additional tab to display Fee information for schools that use the fee module to track fees related to a student..

 

For more information about the features or how to obtain the latest portal, please contact Web2school support.

*    Counseling / Documentation module :

*    A new tab has been added to the Student Information window which lists the instances and follow-ups pertaining to the selected student.

*    A quick access menu to Add / Modify counseling instances from Student Search window have been added and this can be invoked using the right mouse click menu. This Quick access menu is also available from the Student Roster in the Teacher Desk Roster and Daily Grade windows.

*    Actions and Reasons list are now automatically sorted alphabetically for easy selection.

*    We have removed the validation for requiring Personnel Modify permissions to enter add/modify a Counseling instance and follow-ups.

*      Schedule :

*    Associate multiple teachers to a course - You can now associate multiple teachers to a course/section. This feature can be used for associating additional teachers for either co-teaching or substitutes or any faculty who might be involved in the teaching of the course. This feature can be accessed from either the Add/Modify section window or using the Right mouse button click menu on a course/section in the Master Schedule. The Associated course will show up with a “+” sign in front of the course name. The associated course(s) will also show up on the Teacher Desk of both the main and associated teachers.

*    Grid Layout by Department – In the Master Schedule -> Grid Layout window, we have added additional option to display courses sorted by Department in a grid format. This option is also available in the Advanced Summary window.

*      Discipline :

*    Graphs – Users can now graph discipline infractions and incident referrals by using the option for Data Graphing under the Reports Manu. This option is also available from the Administration -> Discipline menu. The types of graphs currently available are Standard Bar Graphs, Stacked Bar Graph and Pie Charts. Using this new option, you can plot the incidents grouped by Property, Type, Motivation, Action Taken, Suspensions / Detentions etc. For example, you can now graph the number of incidents counts across months in the current school year or across multiple years to identify a pattern. This can be further broken down by say, Violent / Non-Violent or Major / Minor infractions if so configured as a property.

*      Student Information Window:

*    Categories Tab – We have added the ability to sort the Descriptive and User Defined Categories. The sorts can be accomplished by clicking/selecting the table header which you want sorted by. Clicking one will sort in Descending order and clicking again will sort in Ascending order. We also added a new option to only display categories filled for a student.

*    Guardian Tab – In the Linked Students section, users can now view additional information about the linked students like YOG, Grade and Homeroom along with Student Status. Inactive student will now appear in Italics to distinguish from other linked students.  

*      Class Attendance:

*    “Update Daily” default option – We have added a new option to enable the “Update Daily” button in Class Attendance window to be always set as a default. 

*    Attendance Categories – Schools can now choose to display ALL attendance categories in the Class attendance windows if logged in as an Administrator. Without this option, they can only access the ones marked for class attendance. For example, if your school uses a Truant officer who can assign class attendance to students, this user can now access all available attendance categories and not restricted to the ones available for the teachers.

*    Perfect Attendance – We have added a new report to the Class Attendance reports which will let users select a date range and a list of categories to exclude and generate report with a list of students who have no instance of the selected categories in the date range – in other words “Perfect Attendance”. This report is called “Class Perfect Attendance” under the Class Attendance reports.

*      Advanced Custom Export :

*    Favorites – Users can now set select custom exports as favorites, similar to the reports and window favorite options. To enable this feature, go to Reports -> Advanced Custom Exports and select the check box in the column titled “Fav” for the custom exports you want marked as your favorite. The favorite exports can now be accessed from the window using the “Get My Favorites” button on the bottom left corner of the window or from the Favorites Menu on top. 

*    Report Card Details – Users can now export definition information about the grades like Pass/Fail, Good for GPA/Credit/Honor roll etc. We have also added additional details about courses like Credits Attempted / Earned credits etc.

*    Student Schedule – Users can now export all Personnel details, like User defined categories and Certifications etc., in addition the regular demographic information. Users can now export, say for example, the Educator IDs in addition to the other schedule information for Students.

*    NY State Exports – We have added additional options to facilitate the new exports required by the state data warehouse. Please contact us to get the latest and greatest templates so that you can do the end-of-the-year exports.

*      Reports :

*    Report Card – Plain paper – Users now have an additional option to print for “Both Parents” which will print a report card for both Primary and Secondary parents automatically.

*    Progress Reports – Plain paper – We have added new options to the Progress reports to replace the comma in the first line with a semicolon and to not use “And” between comments.

*    Student Schedule – Plain Paper – Users can now include the projected credits to this report which add an additional column to show the credits for each course along a total of the credits that are taken in the current schedule.

*    Student Demographic Summary – A new report under Student Reports called Student Demographic Summary has been added to the reports window which will give counts of students in your school broken down by either YOG or Grade level. These can be further grouped by YOG, Homeroom or Descriptive Categories.

*    Teacher Grade book :

*    Weighting of Courses– A new option to track weigh courses in the Grade book have been added to the system. Using this option, schools can now track weight the courses in the grade book as opposed to the report card, thereby enabling teachers to view weighted and non-weighted grades of these courses. The weighing factor can either be an addition or multiplication or division. This weighting is different from Assignment weights which are used to calculate the Term Average, whereas the course weights will take the Term Average and apply the factor to arrive at an overall weighted / un-weighted average.

 

 

 

New Features in v 1.81.01:

*      JAVA Version Change: (For schools using 1.77.2b and older and have not upgraded to 1.80.01 or above)

*    Oracle is no longer supporting Java version 1.3. As a result we are forced to move forward to the next viable release available in all platforms, which is version 1.5. From this release forward, web2school will not function in any java environment which is below version 1.5. Please talk to your technology coordinator to install the latest client from our downloads page. This typically concerns only Windows platform web2school client installation which is older than 2 years. This latest client will install the required Java version in addition to web2school program files.

*    Counseling / Documentation module :

*    There is now a new module added to the core product to track items like Counseling sessions, Interventions, Mentoring per student. 

*    Student’s interactions with counselor can be tracked, similar to a Nurse Office visit. Users can track the time-in, time-out, and duration spent with the student along with a description of the instance and unlimited notes field for a detailed notations. These records can then be tracked or “Followed-Up” with additional instances each with optional Due dates for the next follow-up session.

*    Users can create Actions and Reasons which can be associated to Counseling instances for easier filtering.

*    Counseling instance can be created by all users who have permissions to this module. In addition to school Counselors, Teachers can enter mentoring or interventions on students associated with them. A Right-mouse button quick menu on a student name has been added to enable the addition of a new instance or a follow-up an existing instance. These are available from the main Student Search window as well as from the student rosters on the Teacher Desk. 

*    Counseling instances can be marked as “Private” to enable teachers to enter these records for students and not have other teachers be able to view them.

*    Comprehensive filters are available on the screens to view / report on specific instances with their respective follow-ups and total durations etc. 

*      Registration – Custom Forms

*    There is now a new module which enables the creation of custom views / forms to track information like Pre-Registration, Admissions etc.

*    Users can add fields from the Student Demographics and Guardian tables to these forms. These custom form fields will then be available to track information about students and guardians. Custom actions can then be associated to these records for filtering and tracking purposes. Data added to the forms are tracked in a separate database which can then be merged with the main database on a case-by-case basis.

*    The main uses for this feature would be track pre-registration students, Admissions etc. Users can track data about potential students who are not currently in your school, without affecting the existing student database.

*      Schedule – Grid Layouts:

*    Advanced Summary Grid View– From the Master Schedule (option 1) window, users can view the relevant portions of the Master Schedule in a Grid format by selecting the “Grid Layout” options in the Views section at the top of the window. This has similar options to the Advanced Summary window. You can filter the Master schedule by a variety of options (like Terms, Days, Periods, Course, Teacher, Rooms etc) and view the result in a Grid Layout format. The results can be printed directly from this window.

*    Moving a Course – Users also have a new option to move a course from one meeting period to another directly on the Grid.

*    Locked Course Requests – In the Student Course Request window, the course requests that are locked now have a “lock” icon next to it indicating the locked status for easy identification.

*      Fees and Payments:

*    In the Payments windows, users can now view and edit payment dates for each record. This will be filled with current date as default and users can change this for each individual payment as desired, based on when the payment was actually made. 

*      Student Information Window:

*    General Tab – We have added the Mailing Address in addition to the Physical address to the Address section of the Guardians.

*    Guardian Tab – In the Linked Students section, users can now view additional information about the linked students like YOG, Grade and Homeroom. 

*      Advanced Custom Export:

*    Report Card in Row Format – We have added the additional options to export the report card in a row format, with each grade record appearing as separate line. This is in addition to the existing format where the report cards is exported in the normal column format wherein each grade appears in a separate column,

*    NY State Exports – We have added additional options to facilitate the new exports required by the state data warehouse. Please contact us to get the latest and greatest templates so that you can do the end-of-the-year exports.

 

 

New Features in v 1.80.02a:

*      JAVA Version Change: (For schools using 1.77.2b and older and have not upgraded to 1.80.01)

*    Oracle is no longer supporting Java version 1.3. As a result we are forced to move forward to the next viable release available in all platforms, which is version 1.5. From the next release, web2school will not function in any java environment which is below version 1.5. Please talk to your technology coordinator to install the latest client from our downloads page. This typically concerns only Windows platform web2school client installation which is older than 2 years. This latest client will install the required Java version in addition to web2school program files.

*    Guardian Information:

*    We have added an Additional or Alternate Name field for each Guardian. This can be used to track other names in a household associated with that guardian. This field does not get printed in any reports or mailing labels.

*    Users can now create and associated Descriptive and User-Defined Categories for guardians, similar to the students. This can be used to tack any other additional fields related to each guardian.

*    Photos can now be uploaded to for each Guardian which can be displayed in the Guardian window.

*      Student Information: New Look Continues….

*    General Tab – The layout of General Tab of the Student Information window has been re-designed to show more information, while at the same time retaining the ease of display. The District ID, State ID and Associated School have now been moved to the top section of the window. We are also displaying color coded categories for each student in the General Tab. The Primary Guardian information is now displayed in this window as well, below the Emergency Contact Information.

*    Guardian Tab – The Guardian tab has been redesigned to display additional information about the guardian in addition to the Guardian Photo.

*    Student Search – We have now added a pick (or pull-down) list for YOG and Homeroom fields. So users will no longer need to type in the exact name of the Homerooms or YOG year and can choose these from a pick list on that field. In addition, if you need to select multiple YOG s’ or Homerooms, you can now choose them in the Advanced Search window.

*    Standards Tab – Custom Assessment information, assessment date and year is now displayed in this window for each assessment.

*      Schedule:

*    Department Colors – Users can now assign a color to departments from the Setup-> Departments window. This color will now be displayed in the following windows:

o   Course Catalog (Course Search window)

o   Master Schedule

o   Student Schedule – List and Grid Layouts

*    Advanced Summary – In the Advanced Summary section of the Master Schedule, we have now added an additional column to display the total number of periods per week for selected “Group By” item.

*    Block Add Student Schedules – The homeroom selection now has a pull-down list instead of the text entry field.

*      Teacher Desk:

*    Copy Assignments – We have now added options to clear out the Date Assigned and Date Due fields when copying assignments from one course to another or from a course in the previous year.

*    Additional EGB grades – For schools which use the Elementary Grade section, in addition to the traditional Grade Book, to track other grades like Effort, Conduct and Participation, users can now directly access and enter the grade for these from the Averages & Exams window – Term Average Details tab. The additional columns in this tab will ONLY be available if the teacher has both Grade book and Elementary Grades for that course and section.

*    Notes (Custom Comments) We have now added a “Next” and “Previous” button in the Notes window under Averages & Exams as well as Progress Reports section. This will make the entering of Custom Comments easier for the teachers to navigate down or up the list to any student without having to close the window and opening it again for each student.

*      Transcript Tab – GPA/QPA/Honor Roll History - :

*    In the View GPA/QPA window of the Transcript Tab of a student, users now have the option to view the history of all calculations (Terms, Semester, Final etc) performed during the year for that student. 

*      Health:

*    Log of Daily Care – We have added a new report which would display a list of daily-care done within a date range. This report is accessible from the Log of Daily Care window as well as the Reports window.

*    Health Record – We have added Name and Address of the primary guardian of the student to this report.

*      Advanced Custom Export:

*    Find and Replace – We have added the ability to find and replace any value with a “Blank” value. This is useful for State Data Warehouse exports where we can replace “0” with “ “ before uploading the data warehouse. In exports which have attendance information like Entry, Residency and Withdrawal codes, this feature will now replace the values which have a “0” with “ “ to avoid errors when uploaded to the date warehouse.

 

 

New Features in v 1.80.01:

*      New Fee Module Released:

*    Fee Setup – Users can set up Fee Categories (like Annual, Term, Daily, Sports, Lunch etc) and Fee Types (like Tuition, Ski Club, Soccer Club, Library etc) which can be associated to the categories. You can also set up different payment types like Check, Credit Card, Demand Draft etc which can be used when assigning payments to the fees. Users can also mark which of the fees which are accessible by the teachers (like Ski Club etc).

*    Fee Administration – Using this window, users can assign the configured Fees to a single students or a group of students, make payments, split payments across fees and print receipts for paid fees. From the main window, you can quickly get a view of unpaid fees, those that due on that day etc. The fees information for a student will be accessible from a new fee tab on the Student Information window. Teachers can also assign and manage fees for programs run by them, like Football league, Ski Clubs etc.

*    Reports – Using the pre-built reports in the system, users will be able to print reports like Paid and Un-Paid fees, Past Due fees, Teacher Assigned fees, All fees associated with a student along with payment details, Fee receipts and many more.

*    Please call WGS for more detailed information about this module or a demo.

*      Email:

*    We can now email from within the web2school system. The email options are currently available from the Tools menu, Teacher Desk window, Student Roster windows inside Master Schedule and Teacher Desk windows and any place where an email address is displayed.

*    For this to function properly, the Email configuration information need to be entered for the user under the Personnel Information -> Out-Going Mail tab or Email Settings under the Send Email tab. Speak to your technology person if you need more assistance with this configuration. Also, only the students / personnel / guardian who have valid email addresses configured will appear on the recipients list.

*      Reports:

*    Favorites – Users can now mark their frequently used reports as a favorite. This can be done from the Reports window by selecting the desired report and then choosing the button called “Add Report to Favorites”. These favorites can now be accessed from within the reports window or from the Favorites menu on the web2school desktop.

*    Mailing Labels – This report has been modified to print more than 2 guardians per student when the “All Guardians” option is chosen and will now print the labels for as many guardians as associated with the student.

*    Advanced Custom Export – This menu option has now been added to the Reports menu as well, to enable easy access to the window.

*      Teacher Desk:

*    New Look – The teacher desk has been re-designed to show more courses in the window. In addition to new color scheme, the Add/Modify/Delete course and Display Order buttons have been moved into the Options menu.

*    Filter courses by Term – Teachers can now apply a filter to only see courses meeting a certain term.

*    Seating Charts – Print Users can now print a text version of the seating charts, without pictures. This option will number the desks configured in the seating chart and list the names corresponding to the desk number for easy identification.

*    Seating Charts – Class Attendance The “Update Daily” option has now been added to the Class Attendance section of the seating charts.

*      Login-Logout information:

*    We have added a new window to track the login and logout information per user or a group of users. This window can be accessed from Management -> Users menu and is called “Login/Logout Information”.  This window will display the user information, login / logout times, duration and session ID.  Searches and Filters are available to narrow your search criteria to a manageable size. For example, you can display and print login/logout information for a certain type of user, say Guardians, within the last month.

*      Student Information – General Tab:

*    New Look – The General Tab of the Student Information window has been re-designed to show more information, while at the same time retaining the ease of display. The Primary Guardian information is now displayed in this window as well, below the Emergency Contact Information.

*     Student Notes – This field size has been increased and users can now enter unlimited text in it. To accommodate this, the Notes field display position is now changed to show more of the typed text.

*    Ethnicity – Due to changes in state data warehouse requirements, the Ethnicity options has been moved to its own window, accessible from the Ethnicity button. Users can now choose Ethnicity and Race combinations on these windows. A tool-tip display has been added to this button so that users can quickly view the student’s ethnicity without opening the window.

*      Detailed Daily Attendance window:

*    View Student Attendance Detail – Users will now be able to view the detailed daily attendance of the student which shows the same information as what is available from the Student Information widow -> Attendance tab. This can be accessed by using the Student Attendance Details button at the top right corner of the window or by using the right-mouse click menu.

*    View Text – There is also a new View Text option to quickly view and print the information in this window.

*      JAVA Version Change:

*    Oracle is no longer supporting Java version 1.3. As a result we are forced to move forward to the next viable release available in all platforms, which is version 1.5. From the next release, web2school will not function in any java environment which is below version 1.5. Please talk to your technology coordinator to install the latest client from our downloads page. This typically concerns only Windows platform web2school client installation which is older than 2 years. This latest client will install the required Java version in addition to web2school program files.

 

 

 

 

New Feature Lists from prior to v1.80.0 are available upon request.